Access Statement: London Workplace Conference 2025

At Stonewall, we believe that all attendees should be able to fully participate in our events and feel comfortable doing so. 

We are taking measures and efforts to ensure that we organise events that are accessible to all. We commit to ensuring that as far as possible we work with you to accommodate any adjustments that you require. We will take feedback on access issues seriously and work to ensure that we improve and develop after every event.

Please find the Stonewall Workplace Conference Access Statement below. If you would like a more detailed version or have any questions, please email us at empowerment@stonewall.org.uk or call us on 020 7593 1850 and we will get back to you.

Venue

28 Great Russell St, London WC1B 3LS, 020 7467 1318

Here is a link to the floor plan of the venue.

The venue is wheelchair accessible. There is an accessible entrance via ramp with a lift down into the main conference foyer. For anyone who needs an evacuation plan, please contact empowerment@stonewall.org.uk to agree a mutually convenient personal evacuation plan.

Parking

There are accessible parking spaces at the front of the venue that can be used for drop-off and pick-up purposes.

There is no on-site parking available at the venue for the duration of the event. The closest Blue Badge parking is on Morwell Street (two spaces available) or Coptic Street (two spaces available – access via Little Russell Street) both streets are a 3 minute walk from the venue. Blue Badge parking is free of charge. If you do not have a blue badge you will have to pay for parking – the closest parking is a 6 minute walk from the venue: NCP Bloomsbury Square. Should this make it hard for you to access the venue, please contact us on empowerment@stonewall.org.uk.

Reception/Registration Area

When you enter the venue, you will be directed from the ground floor down to the lower ground floor where the event will be taking place.

Registration will take place on the lower ground floor. Registration points are accessible for wheelchair users.

Corridors and Access Routes

The corridors/access routes: All access routes are all wide enough for wheelchair users.

The floors of all rooms and corridors are a mixture of carpet and hard flooring.

Room Layouts

There will be one main room that is used for the whole day: Congress Hall

• This room has level access followed by a ramp into the main conference space.
• The doors are double doors which will be open to allow attendees to enter the space.

The networking and catering areas: Congress Foyer and Congress Suite

• They have a combined capacity of 380 people.
• The rooms have level access.
• Congress Foyer has carpet flooring
• Congress Foyer has large windows with natural light.
• Congress Suite has hard wood flooring and does not have windows.

The quiet space:

• The quiet space will be Invision Suite 4 on the first floor, accessible via stairs or lift. There will be ushers to support you in finding the room.
• Invision Suite 4 has carpet floors and is wheelchair accessible.

For more information on accessibility at this venue, please click here or speak to us at empowerment@stonewall.org.uk.

Facilities 

All facilities will be clearly labelled on the day. Ushers will also be able to direct you to all of these rooms.

The event will have a Quiet Space. If you require a multi-faith space we can provide this upon request.

• The quiet space will be available from 9.30 – 16.30.
• There will be seating available.
• There will be materials inside the quiet room such as mental distractions, calming activities and useful information leaflets.

Changing Facilities

• Changing room facilities will be available throughout the day in the venue toilets.

Toilet

• Gender neutral toilets will be available.
• Accessible toilets, equipped with emergency alarms will be available on the lower ground floor close to the main conference spaces.

Accessibility Services

Adjustments are available upon request (if there is anything not on this list that you might require, please do not hesitate to get in contact and we can see what we can do for you). 

• Large print
• Coloured paper
• Induction loops
• BSL Interpreter
• Palantypist
• Braille
• Free ticket for support worker
• Refrigerated storage
• Reserved seating
• Varied seating options

At Registration we will provide the following additional services:

• Personal reserved signs will be available to collect at registration, on request.
• Pronoun stickers will be available.
• There will be an Early Bird registration (on request) for those who find the registration process inaccessible. More information about this will be provided via email prior to the event. This will be followed by a short tour of the venue.

There will be ushers available during the main registration to support delegates.

Colour-coded lanyards will be provided at registraiton allowing delegates to indicate their levels of communication preferences for networking.

Catering

Catering will be clearly labelled. All food will be vegetarian and vegan. Please do let us know of any dietary requirements or food/drink allergies you have in advance. Upon request, Halal, Kosher, nut free and gluten-free food will be available. We will ensure that catering requests are accommodated, so please provide us with as much information as possible when registering to attend conference.

For assistance/guide dogs, please provide a water bowl. A toilet area is not available at the venue.
 

Staff support

Stonewall staff will be wearing brightly coloured lanyards so they can be identified easily.

An Accessibility Coordinator will be available for the day via phone and email to accommodate any access issues you might have. They will be stationed at registration but will be able to move around the venue on the day. Further information about this individual will be communicated to you nearer the day of conference.

Security

To ensure the safety of all delegates, everyone must bring a form of ID and a copy of their joining instructions with them in order to access the event. We accept a variety of forms of ID including government issued photo ID, bank cards or a pass from your organisation. Random bag checks may also be in operation at the entrance of the venue. If you have any concerns about the above, or if there’s anything we can do to make the security check process easier for you, please get in touch.
 

COVID-19 Safety

We know that COVID-19 has hit our community disproportionately and that we all experience different levels of risk relating to our personal circumstances. As a community it’s important that we do all that we can to ensure everyone feels as safe as they can during this event.

These are the steps we are taking to minimize risk relating to COVID during this event. We are asking that staff and delegates do not attend the event if they are unwell.
Hand sanitiser will be available throughout venue.

• If you are travelling to the venue using public transport, please wear a face covering during your journey.
• Please use your own personal equipment, or that provided to you – and try not to share equipment with other delegates.
• Unless exempt, we encourage mask wearing as often as comfortable, but particularly when moving throughout the venue.
• Regularly wash your hands with soap and water for 20 seconds. Use hand sanitiser gel if soap and water are not available.
• Cover your mouth and nose with a tissue when you cough or sneeze. Put used tissues in the bin immediately and wash your hands. If you do not have a tissue, cough or sneeze into the crook of your elbow, rather than your hands.
• If you have a positive Lateral Flow or PCR test, or any COVID symptoms please do not attend this event. Get in touch with the team via empowerment@stonewall.org.uk and we we will transfer your ticket to a future event. 

Further information

If you can't find what you need here, or you prefer information in a different format, please email empowerment@stonewall.org.uk  or call us on +44 (0) 20 7593 1850 and we will do our best to answer.